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Company Secretary in Malaysia

Company Secretary in Malaysia

Company secretary services in Malaysia are different from the traditional secretary role in a firm. However, a company secretary is in charge of various business tasks and responsibilities that you can discover in this article. Our company formation specialists in Malaysia can give full support and guidance to investors interested in registering a company in Malaysia and asking for a company secretary.

 Quick Facts  
 Role of a company secretary in Malaysia  Part of the company management in Malaysia, in charge of various responsibilities and tasks.

 Who needs a company secretary in Malaysia?

 All companies established in Malaysia

 Professional body

 The Malaysian Institute of Chartered Secretaries and Administrators

 Residency  In Malaysia
 Minimum age

 18

Conditions 

Must be a natural person, part of recognized associations in Malaysia, with a clear criminal record, qualifications, etc. 

 Responsibilities 

 – in charge of company documents,

– must prepare the daily agenda of managers,

– can sign various documents, 

– must keep all company information up to date. 

 Objectives

Maintaining compliance with local laws and regulations in Malaysia 

Time frame to appoint a company secretary in Malaysia 

 In 30 days after the company is registered in Malaysia

 Attending the annual general meeting (YES/NO) YES 
 Performing statutory maintenance in the firm (YES/NO)

YES 

 Assisting in resigning/appointing managers (YES/NO)

YES 

Outsourcing company secretarial services in Malaysia 

We provide such services to businessmen in Malaysia. 

 Reducing administrative tasks

With the help of company secretarial services in Malaysia 

Working with our team in Malaysia You can benefit from our company secretarial services at affordable prices. 

What is the role of the company secretary in Malaysia?

company in Malaysia needs a company secretary who is a natural person in charge of different roles and tasks, among which dealing with a series of legal documents in the company. We present you a few of the important tasks of a company secretary in Malaysia, to understand better why such a role is required for a business:

  • The company secretary communicates with the business owners and managers, on a daily basis, depending on the needs of the firm.
  • Information about the company accounts and records can be presented by a company secretary in Malaysia, at specific requests.
  • The agenda of the managers’ meetings is prepared by a company secretary in Malaysia.
  • The same company secretary can sign different legal documents, in accordance with the business needs of the firm in Malaysia.
  • A company secretary must ensure that the payments of dividends are made on time.

The transfer of shares and different changes that must be mentioned in a business contract are other important tasks of a company secretary in Malaysia. If you would like to know more about this kind of service for your business in Malaysia, please address your inquiries to one of our specialists. We can offer complete company secretary services in Malaysia.

Conditions for company secretary in Malaysia

The following requirements must be fulfilled as a company secretary in Malaysia:

  • At least 18 years of age.
  • Permanent residence in Malaysia.
  • He or she, as a natural person, must be part of the Malaysian Association of Company Secretaries and the Association of the Institute of Chartered Secretaries and Administrators in Malaysia.
  • No convictions in Malaysia or outside the country.
  • Undischarged bankrupt.

Once the company is opened, the shareholders must appoint company secretarial services in Malaysia, within a maximum of 30 days. This appointment must be made in writing, and the prepared document must be signed by both parties and registered with the relevant authorities. We also recommend the company secretary in Johor Bahru, if you are interested in this business destination.

A company secretary in Malaysia must maintain the corporation’s statutory books and records

It is important to note that the company secretary in Malaysia is in charge of any company updates if structural changes are adopted by the shareholders and board of managers. As such, the company secretary in Malaysia is required to preserve and add information to the Register of Members and Directors.

The most important documents of the firm, such as Memorandum and Article of Association, Certificate of Incorporation must be kept in a secure place by the company secretary in Malaysia.

How many company secretaries can a firm have in Malaysia?

According to the Malaysian Companies Act, companies registered in this country must have at least one company secretary. There are no restrictions on having more than one company secretary in Malaysia, so if you have plans in this regard, you can appoint more. Company secretarial services in Malaysia are at your disposal if you want to develop your business here. Contact us if you want to open a company in Malaysia and need to know the procedures.

Who can change the company secretary in Malaysia?

If the board of directors considers that the company secretary in Malaysia must be replaced, they can make this decision by mutual agreement. With the help of the board resolution meeting, the company secretary in Malaysia can be replaced by someone else, proposing resignation. The new company secretary in Malaysia is to be appointed within 30 days. We recommend specialized support from our local agents if you are interested in this topic or if you want a company secretary in Johor Bahru.

Who appoints the company secretary in Malaysia?

Directors or managers of firms in Malaysia can appoint a company secretary. All the obligations that concern the shareholders and the directors of a company in Malaysia referring to specific business matters can be handled by a company secretary who communicates with them. If you need details about the administrative roles of a company secretary in Malaysia, please feel free to discuss them with one of our experts in company formation.

Company directors appointed as company secretaries in Malaysia

There are companies with only one director or manager who can act as a company secretary in Malaysia. However, the two professions should be performed by two people instead of one. We recommend that you contact us if you are looking for a company secretary in Johor Bahru for your company. Also, if you want to open a business, do not hesitate to ask for the services of our accountants in Malaysia. We are here to offer you the support you need.

Does a company secretary need specific qualifications in this field?

company secretary in Malaysia needs to present previous experience in this field because knowing the main rules and regulations referring to companies is important. Plus, according to the Companies Act 1965, the company secretary needs to be registered with the Ministry of Domestic Trade, Cooperative, and Consumerism in Malaysia. It is also an obligation for a company secretary to be registered with the Institute of Accountants in Malaysia.

Instead of looking for an experienced company secretary in Malaysia, we suggest you discuss such aspects with our agents. We can offer dedicated company secretary services in Malaysia, so feel free to get in touch with us at any time.

What is the resignation of a company secretary in Malaysia?

There are cases in which the company secretary can resign. This can be done with a prior notification that the board of managers must forward to the Malaysian Registrar. Under these conditions, the company secretary in Malaysia can still carry out its activities for 30 days, following which the relevant authorities will be notified of this decision within 14 days. If you want a company secretary in Johor Bahru, after a resignation, you can contact our specialists with confidence. We can tell you more about company secretarial services in Malaysia.

Choosing our agents in Malaysia

It is quite recommended to understand the benefits of support offered by a specialist in company formation in Malaysia, particularly as a foreign investor in this country. The legislation might seem complex for international entrepreneurs who are acquainted with different business patterns and aspects. Our company formation agents in Malaysia can offer comprehensive assistance and information for properly registering a company in Malaysia. We have experience in matters of documents and registration with the relevant authorities in this country. Our clients benefit from excellent expertise, professionalism, commitment, and efficiency when working with us. If you are interested in working with us, please feel free to get in touch with our agents and see how they can help you.

Making investments in Malaysia

Malaysia is a great business destination, quite appreciated by international investors with vision and desire for development. It is good to know that the Malaysian government worked on the business legislation to simplify the procedures and to attract international investors in a large number in Malaysia. Still, 100% ownership is not permitted for all types of activities, and information on this matter can be offered by our agents. Tourism, IT, manufacturing, and agriculture are a few of the solid sectors of Malaysia in terms of profits and GDP. We present you some facts and figures about the business direction and economy in Malaysia:

  • The fourth quarter of 2022 registered economic growth at a pace of 7.0% year on year in Malaysia.
  • The GDP growth for 2022 was around 8.7% year on year in Malaysia.
  • In 2022, was recorded the fastest economic growth since 2000 in Malaysia.

Please feel free to contact our team of company formation agents in Malaysia if you would like to benefit from complete company secretary services in Malaysia.